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Administrative Assistant

Company: Installed Building Products
Location: Visalia
Posted on: May 12, 2019

Job Description:

Start a new career with Big Drum Insulation - Visalia, a part of the Installed Building Products Family of Companies. We are one of the largest insulation installers serving the U.S. residential new construction market with 135+ locations serving 48 states in the continental U.S. IBP has successfully grown through acquisitions and we continue to do so. Although installing insulation is our niche we are also a leader in installing garage doors, rain gutters, closet shelving, shower doors, mirrors, fireplaces, and bath and door hardware. You can become a part of a growing company with the opportunities to learn new skills and build a career with (Branch Company Name)! IBP offers the following benefits: Medical Benefits Dental Insurance Vision Insurance 401k with company match Paid Vacation Paid Holidays Competitive Pay On the Job Training Paid Certification (if applicable) Opportunity for Growth and Advancement Administrative Assistant - is responsible for assisting in the office and completing monthly billing. Communicate daily on contracts, billing information with builders. Responsible for meeting month end billing deadlines Assist with incoming calls and supports receptionist Enter job work orders into Job Core system Input invoices and tracks payments Responsible for data entry of AR and balancing account receivables Type various memos, correspondence, reports and other documents. Miscellaneous office duties including, but not limited to, filing, data entry, purchasing office supplies, processing ingoing/outgoing mail 1-3 years of previous receptionist/ administrative assistant experience in construction industry or related field High School Diploma or GED, required Proficient in Microsoft office products including word, excel, Power-Point and outlook. Excellent verbal and written interpersonal skills Excellent data entry skills Experience with AR, AP, billing and payroll processing experience a plus Must be transparent, reliable and conscientious as well as have a positive attitude Work independently or with others in a dynamic environment Operate general office equipment for example; fax machine, copier, scanner and etc. Must be able to work under pressure and prioritized work based on urgency Fluent in Spanish a plus Registered Notary a plus Position requires a drug test be completed, contingent upon employment and a background check if applicable.

Keywords: Installed Building Products, Visalia , Administrative Assistant, Other , Visalia, California

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