Fast Track Admissions Advisor

Company: San Joaquin Valley College
Location: Visalia
Posted on: May 3, 2021

Job Description:

Summary: This Fast Track Advisor (FTA), performs a variety of admissions, progression and administrative activities for students enrolled in pre-requisite courses.Essential Duties and Responsibilities:Pre-Requisite Courses Support prospective students in identifying pre-requisite class options available at assigned campuses.Track pre-requisite enrolled student progressions throughout SessionsMaintain student database for class headcount and student/FA tracking purposesSend out payment reminders via email, text, phone calls to students to ensure timely payment of tuitionFollow up via email, text, phone calls with students at risk of termination for tuition payment and attendance violations.Review/Prepare pre-requisite course session calendars with Academic Dean prior to confirm courses to be taught at local campus levelCommunicate finalized class list with Academic Dean and assigned FS Advisor for pre-requisite classes, and Registrar to confirm all students are prepared to start class 1st dayCommunicate with Academic Dean estimated textbook/lab kit needs for upcoming classesGeneralComplete applicable Student Enrollment Agreement (SEA) and other required enrollment docs.Facilitate the student experience to successfully complete orientation, start date, and meet necessary equipment requirements such as tech, uniform, and supplies.Collaborate with appropriate departments to create marketing campaigns to build awareness of SJVC's pre-requisite course availabilityPerform other duties as assignedSupervisor Responsibilities: This position has no supervisory responsibilities.Competency: To perform the job successfully, an individual should demonstrate the following competencies:Core Competencies:Adaptability - Responds to change with a willingness and ability to learn new ways of working. Adapts approach and demeanor in real time to match the shifting demands of different situations.Communication - Develops and delivers communication that conveys a clear understanding of the unique needs of different audiences. Listens to others and allows them to make their point.Integrity & Ethics - Demonstrates personal integrity; serves as a positive example of why others should trust the motives of the organization; views self as a reflection of the organization by following through on commitments and accepting ownership of mistakes; treats people with respect; keeps commitments; inspires the trust of others and upholds organizational values.Organization Support - Supports organizations goals and values.Is keenly aware of the time frame in which tasks or projects needs to be done; accepts and mirrors the level of urgency conveyed by the manager or customer being served; puts first priority on the needs of the organization or the needs of its customers. Fosters collaboration and teamwork across the Institution.Professionalism - Approaches other in a tactful manner; reacts well under pressure; treats others with respect and consideration regardless of their status or position; accepts responsibility for own actions; follow through on commitments.Job Competencies:Customer Focus - Personally, demonstrates that external or internal customers are a high priority. Identifies and understands customer needs and impresses customers with exceptional service.Integrity & Ethics - Demonstrates personal integrity; serves as a positive example of why others should trust the motives of the organization; views self as a reflection of the organization by following through on commitments and accepting ownership of mistakes; treats people with respect; keeps commitments; inspires the trust of others and upholds organizational values.Deliver Results - Consistently achieves results within established timelines and shows resilience when faced with obstacles.Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and or ability required. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions.Education and/or Experience - Associates Degree preferred; or three years related experience and/or training; or equivalent combination of education and experience. Degrees must be from institutions accredited by U.S. accrediting agencies. Degrees from non-U.S. institutions are recognized only if equivalence has been established and provided.Language Skills - Ability to read and comprehend simple instructions, short correspondence, and memos; ability to write simple correspondence; ability to affectively present information in one-on-one and small group situations to applicants and employees.Mathematical Skills - Ability to add and subtract, multiply and divide, calculate percentages and ratios.Reasoning Ability - Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form; ability to deal with problems involving several concrete variables in standardized situations.Computer Skills - To perform this job successfully, an individual must have knowledge of Microsoft Office, Word, Excel, Access and Outlook; and master proprietary software used to maintain student records.Other Qualifications: Must be available evenings for workshops and some weekends for seminars and or other events. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel and reach with hands and arms; talk and hear. The employee is frequently required to sit, stand and/or walk. The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds.Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.The noise level in the work environment is usually moderate.

Keywords: San Joaquin Valley College, Visalia , Fast Track Admissions Advisor, Other , Visalia, California