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Legal Secretary III

Company: TULARE COUNTY HR & DEVELOPMENT
Location: Visalia
Posted on: September 17, 2020

Job Description:

Legal Secretary III
One current vacancy with the Tulare County Sheriff's Department in Visalia. This recruitment will establish an employment list to fill current and future vacancies. The anticipated life of the list is six months.

Typical Duties

Act as office manager to plan, supervise and direct the day-to-day clerical and administrative activities of the office.Act as confidential secretary to a County department head or assistant department head.Refer incoming mail to department head and staff members.Organize correspondence for department head's reply in order of priority, with background material attached for reference.Prepare correspondence and agenda items, independently or with brief instructions requiring a high level of judgment in the selection of data or interpretation of laws, rules, or policies.Edit drafts for composition and grammatical structure.Schedule appointments for department head.Screen office and telephone callers, refer to appropriate staff members or give out information on departmental programs and policies as needed.Arrange conferences and meetings, make reservations, plan dates, clear conflicts, and prepare agendas.Attend meetings as a member of the management team.Maintain administrative files, including management confidential information.Assist in the development of departmental policies, programs and procedures requiring a broad understanding of departmental purposes and objectives and a thorough knowledge of all laws and regulations relating to departmental operation.Coordinate clerical responsibilities with other departmental operations and related agencies.Supervise and make work assignments of employees in a variety of clerical classifications and/or with varied, complex work assignments.Prepare personnel data forms, status changes and other personnel related materials.Interpret departmental programs to the public.Answer difficult correspondence and prepare complex reports independently.Study filing systems and clerical procedures; recommend methods for improvements.Act as departmental computer liaison with LGFS, SCT county computer committee; may prepare hardware/software proposals.Prepare clerical procedural manuals and accounting reports.Prepare the annual departmental budget and/or other budgets and monitor account expenditures.Communicate with staff members, and relay messages to and from superior.Interview and hire clerical staff.Train employees in procedures and techniques.Complete performance evaluation reports and take or recommend appropriate actions.Essential job duties may be assigned that are not listed above but are relative to this job classification.

Employment Standards


MINIMUM QUALIFICATIONSMinimum qualifications are used as a guide for establishing the education, training, experience, special skills and/or license which are required and equivalent to the following. Knowledge of: General office practices and procedures to train and evaluate staff in filing and proper format for correspondence and documents; counseling, training, and employee appraisal techniques; correct English usage, spelling, and punctuation; function and procedures of a modern office environment; principles and practices of supervision and training; budgets and basic accounting procedures.
Skill/Ability to: Work and communicate effectively with people of various education and socioeconomic backgrounds by respecting beliefs, interpersonal styles and behaviors of both clients and co-workers; operate contemporary office equipment inclusive of computer, keyboard, and all applicable electronic equipment; write clearly, using correct grammar and punctuation, and proofread; proofread rapidly and accurately; give verbal and written instructions in a clear, concise manner; use patience, tact and courtesy to establish rapport with co-workers, other County employees and the public in person and by telephone; work independently, make decisions and establish priorities; collect and organize information and write reports; assign and coordinate clerical work within the department; accurately code, post, check or verify detailed information and data; read, understand and apply technical/legal information and materials; type accurately from clear copy at a speed of 50 words per minute; supervise and train clerical staff; interviewing techniques and applications.

Education: Equivalent to completion of the twelfth (12th) grade supplemented by specialized legal secretarial and/or paralegal and business training including budget preparation and the operation of office automation computer equipment.
Experience: Four (4) years of increasingly responsible legal office support staff and administrative work, including experience in the budget process and the operation of office automation-computer equipment, and preferable one year in a supervisory capacity.


Additional Information
Conditions of Employment:


  • Possession of, or ability to obtain, an appropriate, valid California driver's license.
  • Candidates selected will be required to pass a pre-employment drug and alcohol screening. Additionally, a background investigation may also be conducted, which may include a re-investigation every 10 years for some positions.
  • An Employment Eligibility Verification using E-Verify may be required on the first day of employment for some positions.
  • Some job classes may also require a physical exam.

    College Cost Reduction Access Act: This may be a qualifying position for student loan forgiveness through the College Cost Reduction and Access Act (CCRAA). Only student loan payments made after October 1, 2007 and in a qualified repayment plan are eligible. For more information you are encouraged to speak with your student loan service

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Keywords: TULARE COUNTY HR & DEVELOPMENT, Visalia , Legal Secretary III, Legal , Visalia, California

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