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Associate Project Manager

Company: Quad-Knopf Inc
Location: Visalia
Posted on: January 19, 2023

Job Description:

In-Office, Hybrid, Fully Remote OptionsWorking in cooperation with others throughout the company, the Associate Project Manager is accountable for successfully managing integrated components of projects. The Associate Project Manager works closely with the client, agencies, vendors, subconsultants and QK staff (e.g., team leaders, technical experts, accounting department, marketing staff), to assure that all aspects of the project are completed on schedule and within budget. Success is measured by achieving results, based on defined standards, in the following areas:Plan and monitor resources in Deltek for various projects within multiple disciplines and for multiple project managers, ensure resource availability and allocation throughout the life of the projectFormulate project proposals by researching past projects, evaluating proposal request details, and coordinating intel from various internal resources as needed to formulate a comprehensive and competitive proposalDefine and manage project scope, schedule and budget, including monitoring progress versus achievement of clients' expectations, escalate to management as neededMaintain continuous effective communication on project status with all internal and external stakeholdersAttend or facilitate meetings as needed with clients to take detailed ordering briefs and clarify specific requirements of each project and relay pertinent information to stakeholders in a timely mannerMeasure project performance using appropriate tools and techniques. Monitor, track and control outcomes to resolve issues, conflicts, dependencies and critical path deliverables. Report to stakeholders and escalate to management as neededEnsure that each stage of the project is progressing on time and on budgetTake initial inquiries from client via phone/office visit to assess their needs for our services and present the QK value propositionDevelop spreadsheets, diagrams and process maps to document client and stakeholder needs, project progress, timelines and quality milestones and present in meetings as neededCollect data to provide status reporting regarding project milestones, deliverable, dependencies, risks and issuesAct as an internal quality control check from beginning to the end of the project. Document and evaluate quality control milestones and follow up with key stakeholders when proper documentation is not submitted to ensure that proper QC measures were takenParticipate in quality issue resolution when necessary, document for learning measures and coach staff on risk management as needed, with the assistance of the QA/QC team Prepare or collect documents needed in disputes, negotiations, arbitration or litigation, as neededMonitor, track and assist in controlling outcomes to resolve issues, conflicts, dependencies and critical path deliverablesDetermine the frequency and content of status reports from the project and program team. Analyze results of status reports and troubleshoot problem areas. Deliver appropriate and effective management and executive level communication in a timely manner as issues or concerns ariseAttend monthly business meetings to report on project milestones, deliverable, dependencies, risks and issues, and billing and payment status. Responsible to collect payment from clients in order to meet accounting expectations. Anticipate client, business, and community issues and communicate suggestions to influence client, managerial and other stakeholder's attention to themMonitor project performance and advise stakeholders and teaming partners of ways to correct performance gapsBuild organizational relationships; understand the roles and interrelationships of all partners; foster teamwork within and across departments; and cultivate a strong, diverse network or relationships inside and outside the firmVisit construction site to monitor progress and other duties per the contract documents, reporting all findings to the project manager and other stakeholders in a timely fashionAttend client meetings, take notes, make presentations and represent the project manager and QK as necessary

EDUCATION Bachelor's degree or equivalent work experience in project management, engineering, land surveying, planning, etc. Certification or license in engineering, construction management, planning, project management or land surveying preferredEXPERIENCEMinimum of three (3) years' experience in a dual role of support and leadershipMinimum of two (2) years' experience in successfully assisting in managing or solely managing deliverables on time and within budgetMinimum of two (2) years' experience in establishing, developing and maintaining profitable client relationships through marketing QKs value propositions to new and current clientelePI201418978

Keywords: Quad-Knopf Inc, Visalia , Associate Project Manager, Executive , Visalia, California

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