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Administrative Assistant

Company: Installed Building Products
Location: Visalia
Posted on: March 14, 2020

Job Description:

BDI OF VISALIA is part of the Installed Building Products (IBP) family of companies. They form part of the second largest insulation installers serving the U.S. residential new construction market. Located in over 175 locations across the continental U.S., our values have remained the sameproviding the exceptional service and attention of a small business, while integrating the skills and experience that only a national organization can offer. Although installing insulation is our niche, IBP is also a leader in installing garage doors, rain gutters, closet shelving, shower doors, mirrors, fireplaces, and bath and door hardware. Find your next career opportunity and join our team, with BDI OF VISALIA! Become part of a growing company with opportunities to learn new skills and build a career. IBP offers the following benefits: Medical Benefits Dental Insurance Vision Insurance 401k with company match Paid Vacation Paid Holidays Competitive Pay On the Job Training Paid Certification (if applicable) Opportunity for Growth and Advancement Administrative Assistant is responsible for assisting office staff and completing monthly billing. Communicate daily on contracts, billing information with builders Responsible for meeting month end billing deadlines Assist with incoming calls and support receptionist Enter job work orders into internal job costing system Input invoices and track payments Responsible for data entry and balance of accounts receivable Type various memos, correspondence, reports and other documents Miscellaneous office duties including, but not limited to, filing, data entry, purchasing office supplies, processing ingoing/outgoing mail 1-3 years of previous receptionist/administrative assistant experience in construction industry or related field High School Diploma or GED, required Proficient in Microsoft Office products including Word, Excel, PowerPoint and Outlook Excellent verbal and written interpersonal skills Excellent data entry skills Experience with A/R, A/P, billing and payroll processing, a plus Must be transparent, reliable and conscientious as well as have a positive attitude Work independently or with others in a dynamic environment Operate general office equipment for example; fax machine, copier, scanner and etc. Must be able to work under pressure and prioritize work based on urgency Fluent in Spanish a plus Registered Notary a plus Position requires a drug test be completed, contingent upon employment and a background check if applicable.

Keywords: Installed Building Products, Visalia , Administrative Assistant, Administration, Clerical , Visalia, California

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