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Administrative Assistant

Company: Volt Workforce Solutions
Location: Visalia
Posted on: December 2, 2019

Job Description:

Administrative Assistant in Visalia, CA at VoltDate Posted: 11/27/2019Job Snapshot

  • Employee Type: Contingent
  • Location: Visalia, CA
  • Job Type: Administrative/Secretarial
  • Duration: 48 weeks
  • Date Posted: 11/27/2019
  • Job ID: 208025
  • Contact Name Volt Branch
  • Phone 559-732-2587Job DescriptionVolt Workforce Solutions is currently looking for a strong Administrative Assistant who will be responsible for performing a variety of administrative duties, managing the office, and assisting upper management. We are looking for an individual who is efficient and comfortable being a member of a team. The ability to multi-task, while maintaining complex schedules and managing administrative support, is essential in this position.Volt Workforce Solutions is an equal opportunity employer.ESSENTIAL RESPONSIBILITIES
    • Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics
    • Manage workflow by assigning tasks to other administrative employees daily, ensuring that deadlines are met and work is completed correctly
    • Assist in training staff members and new hires
    • Implement and monitor programs as directed by management, and see the programs through to completion
    • Generate memos, emails and reports when appropriate
    • Assume responsibility for maintenance of office equipment, including computers, copy machines and fax machines
    • Maintain office supplies by checking inventory and order items
    • Respond to questions and requests for information
    • Answer incoming calls and assume other receptionist duties when needed
    • Maintain an organized filing system of paper and electronic documents
    • Welcome guests and customers by greeting them, in person or on the telephone; answering or directing inquiries
    • Coordinate executive communications, including taking calls, responding to emails and interfacing with clients
    • Develop and sustain a level of professionalism among staff and clientele
    • Uphold a strict level of confidentialityESSENTIAL QUALIFICATIONS, REQUIREMENTS AND SKILLS
      • Friendly and professional demeanor
      • Associates Degree preferred
      • Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel
      • Ability to analyze and revise operating practices to improve efficiency
      • Detail oriented and comfortable working in a fast-paced office environment
      • Superior organization skills and dedication to completing projects in a timely manner
      • Exceptional communication skills*Candidates selected must meet all pre-screening eligibility requirements.To learn more about Volt, please visit: http://www.volt.com and to see more of our job postings, please visit: http://jobs.volt.comIn order to promote this harmony in the workplace and to obey the laws related to employment, Volt maintains a strong commitment to equal employment opportunity without unlawful regard to race, color, national origin, citizenship status, ancestry, religion (including religious dress and grooming practices), creed, sex (including pregnancy, childbirth, breastfeeding and related medical conditions), sexual orientation, gender identity, gender expression, marital or parental status, age, mental or physical disability, medical condition, genetic information, military or veteran status or any other category protected by applicable law.

Keywords: Volt Workforce Solutions, Visalia , Administrative Assistant, Administration, Clerical , Visalia, California

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