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Human Resources Specialist I/II

Company: Tul Co Personnel-Thielen
Location: Visalia
Posted on: July 4, 2019

Job Description:

Human Resources Specialist I/II Definition To process a wide range of personnel transactions related to human resources information systems and benefit administration; to develop and maintain reports and reporting systems; and to assist with the development and implementation of procedures and processes. DISTINGUISHING CHARACTERISTICS This is the entry level class for the Human Resources Specialist series. The incumbent will initially demonstrate competency in either the HRIS or benefits area and is expected to gain technical expertise in one or both areas. The incumbent will learn to perform and be responsible for activities which occur on a routine (pay period) or scheduled basis. The incumbent will generate predefined reports and maintain routine records. It is expected that the incumbent will continuously develop his or her knowledge and skill set in order to perform at the II level. SUPERVISION RECEIVED AND EXERCISED Immediate supervision is provided by the Employee Benefits Manager and/ or Human Resources Information System Manager. Responsibilities include providing technical advice and support to operating departments and human resource staff. Typical Duties Prepare and process documents to activate changes in insurance benefit programs including initial enrollments, terminations, changes in dependent coverage, premium payments, waivers of premiums, and beneficiary designations for new employees and during open enrollment; participate in the preparation and maintenance of Human Resource/benefit records and files; review reports and documents to assure completeness, accuracy, consistency and conformity with established policies, procedures, and programs; process and input a wide variety of personnel transactions and assures their conformance with appropriate ordinances, rules, policies and procedures; advise departmental human resource clerks on proper procedures for completing personnel transactions; identify and research errors in employees' records and benefits and makes recommendations for correcting the discrepancies; bill, receive, refund, deposit, record, code, verify and reconcile premium payments from employees, retirees, special districts and COBRA participants; coordinate with other County Departments and service providers the input and sharing of data which would affect such items as benefit plan enrollments, deductions, program plan changes, tax status, bargaining unit change, compensation and payroll; use personal computers and related automated equipment; prioritize and complete processes and input timely to meet benefit eligibility and payroll transmission deadlines, develop and/or launch system reports to communicate human resource information to meet data entry, employee information, payroll, budget, and reporting needs of the various County departments; perform routine pre and post payroll processes and procedures; execute data exception reports and takes appropriate corrective action; provide information and/or verification to various departments and individuals relative to personnel records and benefit eligibility; review and audit for accuracy and completeness information from a variety of HRIS and benefit databases; prepare reports, correspondence, newsletter copy, and bulletins; make recommendations to current processes or procedures to achieve greater flexibility, better utilization or more effective results; provide technical assistance to departmental staff on the use of certain system features and applications; within a decentralized environment assist with the development of lesson plans, training of user personnel in the use of software operating procedures, and explanation of specific policies and procedures regarding the system processing of personnel and benefit transactions; determine and explain general benefit and COBRA eligibility and limitations to employees, dependents, retirees and special districts and prepare and process a variety of related notices and documents; refer participants to appropriate insurance carriers to resolve member problems; participate in New Employee Orientation by collecting, distributing and explaining required forms and documents then creating a new employee record and file in the HR payroll system; conduct orientation of group insurance and benefits for new employees and during open enrollment periods; develop and update education materials, enrollment forms, and data gathering tools, using word processing, spreadsheet and PowerPoint presentation programs. Employment Standards NECESSARY EMPLOYMENT STANDARDS Knowledge of: Automated payroll, human resources information, or benefits administration systems; math sufficient to compute, calculate and reconcile premium amounts and calculate changes in compensation and benefit amounts; general clerical office methods and procedures; correct English usage, spelling, and punctuation; use of various records and filing systems; applicable Federal, State and local laws, regulations, and practices related to human resource information processing, compensation and benefits; basic principles of group benefits programs including health, dental, vision, life and disability programs; software packages such as word processing, database, spreadsheet, graphics and communications. Skill/Ability to: Read, comprehend and interpret policies and procedures regarding automated employee records, files and transactions; establish and maintain effective working relationships with County departmental staff, personnel staff, employees and the public; operate a personal computer and utilize personnel-related software and systems to enter data, compile information and generate reports and forms; perform a variety of routine and complex support functions requiring independent judgment and actions; develop and maintain accurate and understandable electronic records; accurately code, post, check or verify detailed information and data; write clear and concise technical instructions, memos and correspondence; develop new forms, letters and procedures; instruct others in procedures for processing HR/payroll actions; conduct training before small and large user groups; explain group benefit programs and features to large groups; research, collect and organize material into a manageable form; organize work and set priorities to meet established deadlines; maintain confidentiality of information; develop and maintain effective record keeping systems; retain and recall factual information; follow complex verbal and written instructions; use patience, tact and courtesy to establish rapport with co-workers, other County employees and the public in person and by telephone; communicate with people of various educational and socio-economic backgrounds. Education and Experience: Any combination of education and experience that could likely provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the knowledge, skills, and abilities would be: Education: Equivalent to completion of two years of college with major course work in public or business administration or closely related field. Experience: Two years of experience in the Human Resources field with a concentration in processing and maintaining automated payroll, HRIS or benefits data and records. Supplemental Information DESIRABLE EMPLOYMENT STANDARDS Knowledge of: County policies, procedures, and regulations related to payroll and benefit plans and operations; job control language and its use; ADP Enterprise HRMS and/or PeopleSoft Human Resource Information Systems. Category: Human Resources , Keywords: HRIS Manager

Keywords: Tul Co Personnel-Thielen, Visalia , Human Resources Specialist I/II, Accounting, Auditing , Visalia, California

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